Staff Accountant, Grants Management

New York, NY
Full Time
Mid Level
SALARY RANGE: $55,000 - $65,000

WHO WE ARE:
Asian Americans for Equality (AAFE) is a 501 (c) (3) non-profit organization based in New York City. Founded in 1974 in Manhattan’s Chinatown to advocate for equal rights, AAFE has transformed in the past four decades to become one of the city’s leading housing, social service and community development organizations. AAFE advances racial, social and economic justice for Asian Americans and other systematically disadvantaged communities, guided by our experiences as Asian Americans and our commitment to civil rights. AAFE is nationally recognized as an innovative affordable housing developer and property manager; we have created and preserved more than 1,000 affordable rental units in Manhattan and Queens and provided over $400 million in mortgage financing for first-time homebuyers.  AAFE also supports economic empowerment through two affiliates: a small business CDFI, Renaissance EDC (REDC), that provides financial and technical assistance to low-income, immigrant entrepreneurs; and a homeownership CDFI, Community Development Fund (CDF), that provides counseling and financial assistance to first-time and existing homeowners.  From neighborhood offices in Chinatown and the Lower East Side (Manhattan) and Flushing and Jackson Heights (Queens) we provide an array of multilingual counseling and educational programs in support of low-income tenants, seniors and immigrant youth.

POSITION SUMMARY/RESPONSIBILITIES:
Reporting to the Controller, the Staff Accountant will be responsible for revenue accounting and reporting, with a critical role in the successful operations of the larger Finance Team.  This individual will serve as subject matter expert for relevant accounting and financial systems used in the functional area, gaining and maintaining knowledge needed for the team to perform duties using the systems' relevant modules and reporting features. The Senior Accountant will collaborate with intra and inter department team members, providing and exchanging information regarding the functional area.

General Accounting Operations
  • Perform monthly, quarterly and yearly reconciliations and analysis of accounts, delivering accurate and timely work-papers and schedules to be used for internal and external analysis and reporting.
  • Assist with relevant audits, preparing and/or reviewing audit schedules and materials and managing deliverable deadlines with staff.
  • Assist with preparation of required tax filings and government reporting (local, state, federal), including preparing schedules and/or draft filings for review by management.
  • Deliver exceptional and friendly customer service to internal and external stakeholders by researching and resolving accounting-related inquiries in a timely and professional manner.
  • Maintain organized and up-to-date recording system for paper and electronic files, utilizing established internal best practices.
  • Complete ad hoc reports and projects as requested by Finance Leadership
  • Engage in special projects and other duties as assigned.

Functional Area: Revenue and Receivables
  • Manage monthly revenue recording and reconciliation process in compliance with government grant agreements and budgets.
  • Account reconciliations – Prepare or coordinate account balance and activities reconciliations (e.g., cash accounts, receivables, grant billing by program and contract, revenue recognition) by segment, and then submit the reconciliations for review and approval.
  • Maintain reports to facilitate revenue reconciliation and analysis for use by accounting staff or by the leadership team; prepare revenue related reports for internal and external stakeholders.
  • Support and partner with Managing Director of Community Services, program teams, Controller, and other site personnel in all aspects of financial reporting.
  • Monitor Segment receivables to ensure amounts due are recorded and that the payments are received on time.

REQUIREMENTS & QUALIFICATIONS:
  • Bachelor’s degree in accounting or similar field
  • 1-3 years of relevant work experience
  • Strong interpersonal skills that contribute to a collegial working environment
  • Excellent organizational and planning skills
  • Demonstrated ability to speak and write in succinct, informative and friendly manner such that content, expectations and timelines are clearly understood by audience.
  • Ability to manage multiple priorities from a variety of sources; prioritizing effectively to impact areas of greatest need and meet deadlines.
  • High proficiency in Microsoft Office products required, with advanced skills in Excel (pivot tables, VLOOKUPs, if statements) preferred
  • Aptitude for learning new financial technology is preferred.

EXPECTATIONS & HOW WE WORK:
We believe that the people and the communities that we have the privilege to serve, deserve our very best every day.  We are a results-driven organization that focuses on inclusiveness, empowerment and impact. AAFE employees are accountable, collaborative and strong communicators with a core strength of community service and development.  We are strategic thinkers who are committed to racial equality and treating each other, and the communities we serve, with respect and dignity.  We have an aptitude for technology and a strong desire to continuously learn. This philosophy expands to the way we manage our work and the way we put our best foot forward.  All employees are expected to adhere to the following: 
 
  • Ensure compliance with all grant/contract requirements.
  • Work as part of a team in supporting other AAFE program contracts and projects.
  • Provide quality customer service to both internal and external partners and co-workers.
  • Support efforts that ensure a safe and healthy work environment.
  • Understand and embrace the value in collaborating with people of different cultures, races, genders, ethnicities, beliefs, experiences and ideas.
  • An understanding of the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities.
  • Maintain a positive, helpful attitude.
  • Enjoy your time at work!
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